Jul 20, 2023
We are now looking for a project manager for our growing, multi-disciplinary team of seven employees in our multinational and diversified office. The team is working on a number of different initiatives, but they have a particular focus in loss and damage, adaptation, and climate mitigation in the Pacific region. With a focus on providing strong Project Management of our Portfolio, you will work on a variety of small to large projects. Australian work visa sponsorship will be provided if required
Under the direct supervision of the Office Director, the Project Manager is responsible for the day-to-day management and operations of the project. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope and risk for the entire lifecycle of the project. The Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of carrying the project to successful completion. Finally, the Project Manager will also play a key role in supporting the development of funding proposals for various agencies, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs.
Specific Tasks
Project Delivery and Performance
Develop, complete and update implementation plans for each of the Projects - including the management of deliverable and milestone trackers, personnel planning and resource management
Monitor the overall progress of the project and use of resources and initiate corrective action where necessary
Support facilitation/coordination of meetings with partners and stakeholders, including organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information
Ensure that project deliverables are being executed in accordance with the contract
Manage and record Project deviations and changes
Lead contract management duties for partner agreements, disbursements and reporting
Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the Team Lead and Management Team so that maximum benefit to partner and other stakeholders is achieved
Comply with all organisational policies and ensure team members are following the established processes and that projects are able to withstand external and internal audits
Following all established Procurement protocols for purchasing goods and services for the projects
Ensure up-to-date maintenance of the project files for the entire life cycle of the project
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time
Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer
For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
Prepare and issue regular project and/or financial reports in accordance with Partner contracts and Climate Analytics Internal requirements for reporting
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)
Maintain progress reports as required by the organisation’s standard procedures
Provide routine oversight and analysis of project performance
Ensure all project team members track and regularly update milestones and targets for the duration of the project's lifespan
A Bachelor's Degree in Finance, Economics, Business, Project Management, or other related discipline with an additional two years of experience. A technical certification may be accepted in lieu of a bachelor's degree providing the relevant experience is available
Proven track record of successfully implemented plans and projects, including but not limited to tracking of project deliverables, resource planning, control, monitoring and reporting, budget development and financial controlling and analysis
Strong IT proficiency and command of project management and reporting tools
Our working language is English, therefore excellent English writing and verbal skills are necessary
Desirable criteria
Five years of relevant experience in Finance and/or Project Management
Experience in writing reports, performing data analyses, and drafting documents is an asset
A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change mitigation
We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique
We are working in a positive and inspiring working atmosphere with an international team
You will be entitled to 29 days paid annual leave for each year worked calculated on a pro-rata basis of time worked. You may accrue and take leave in accordance with statutory minimum standards
You will be entitled to 10 days of paid personal/carer’s leave for each year of service
After twelve months of employment, you will be entitled to three months of paid parental leave at full pay from the company, in addition to the maternity & parental leave entitlements of the National Employment Standards
You will be entitled to long service leave in accordance with the legislative requirements in Western Australia
Flexible work environment
You will be based in an office in the heart of Fremantle, within walking distance from the beach and one of the best tourist destinations in the world
Australian work visa sponsorship will be provided if required
Conditions
Application Deadline: 06 Aug 2023
Starting date: As soon as possible
Location: Fremantle, Perth, Australia
Terms: We are looking for a long-term collaboration. Currently, we can offer a fixed-term contract for 2 years, with the perspective of extension based on performance and funding
Please apply with:
1. Your complete CV
2. A cover letter - addressing the essential criteria, listing three references, and including your earliest start date and your salary expectations. Please use PDF format and apply exclusively using the application form by (3 weeks from publication). Please indicate in your cover letter your earliest start date and your salary expectations.
Applications by email or by post can unfortunately not be processed. We encourage you to apply using the application form. Unfortunately, we cannot process applications sent via email or post.