Jun 14, 2023
Project Assistants are based in each of our scientific divisions and support with a wide range of administrative, project coordination and scientific tasks. The responsibilities of the role are varied, and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of the team, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas. We can provide visa sponsorship for eligible candidates for our Project Assistant role. You will be asked to provide details of your right to work in the UK within your application, however this will have no impact on the processing of your application.
You will sit at the heart of your division and play a key role in the smooth running of its operation. This will include responsibility for identifying and suggesting improvements to operational and administrative processes, as well as implementation of these changes, with the aim of enhancing quality and efficiency within the team and, where appropriate, across the wider company.
Key responsibilities will include:
Screening records for relevance to research questions and extracting data from relevant publications into Excel
Writing up the methods and results of reviews into engaging reports and slide sets
Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
Supporting the accurate referencing of scientific materials, including preparing reference packs
Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
Supporting the development of client proposals and tracking those sent and responded to
Preparation of compliance documentation
Liaising with external suppliers, including translation agencies
Coordinating logistics and providing project support for events and meetings
Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
Scheduling meetings, and recording minutes and coordinating their distribution
Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up to date
Organising divisional monthly meetings, team socials and other internal activities
About You
The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role. You will receive close training and mentorship from experienced colleagues, so no prior industry experience is required.
This role will suit those who have excellent attention-to-detail and organisational skills, a talent for communication and a passion for improving healthcare outcomes.
Essential requirements for the role are:
A degree level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent) including but not limited to; biology, chemistry, pharmacy and medicine
A flair for, and attention to, detail
Professional oral and written communication skills
Good knowledge of Microsoft Office
Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
The ability to respond to conflicting deadlines, work independently and self-manage your time
A commitment to delivering excellent customer service
A desire and aptitude for collaborative working across project teams
A “can do” approach, and the initiative, positivity and creativity required to continually improve services
Benefits
About Costello Medical
Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our lasting client partnerships create a direct and measurable impact on the successful launch of novel therapies and devices across a wide range of disease areas. Our vision is to be a community of the very best people, constantly challenging ourselves to make meaningful and outstanding contributions to improving healthcare.