Sep 25, 2021
Updated: Sep 26, 2021
We are seeking an Executive and Operations Assistant who will provide administrative and program support to the Executive Director and Chief Operating Officer, directly, and the senior staff team, as needed. The Executive and Operations Assistant will be an experienced administrative professional who can provide complex administrative support for the team by performing difficult and specialized administrative and technical responsibilities. This is an entry-level role that will provide coordination and support to operations, finance, human resources and campaign functions within the organization. Success in this role will rely on the ability to multitask, proactively foster internal and external coordination, and perform creatively with nimbleness in the face of changing circumstances.
Irresponsible corporate behaviour disproportionately harms communities of color, working class communities, women, and LGBTQ people. Centring diverse perspectives is critical to breaking down systemic structures of oppression and holding those in power accountable. People of color, women, LGBTQ individuals and people with disabilities are strongly encouraged to apply.
Prepare written materials, respond to information requests, and help coordinate and track activities.
Attend internal meetings and be able to document, identify and track key takeaways, next steps, including resources or research needs.
Communicate effectively with external contacts, and actively promote and ensure clear communications with internal staff at all levels.
Support the COO in daily operations of the organization
Make decisions on routine tasks and assignments, and solve moderately complicated problems using independent thinking and knowledge in both routine and specialized projects.
Maintain well-organized and accessible electronic and paper files, when necessary
Assist with board relations and communication
Assist with processing expenses and credit card reports
Work closely with accountants and fundraising to manage grant reporting across departments
Administer contracts for consultants and work with accounting to ensure timely payments of invoices.
Participates in advancing goals in which people from all backgrounds and experiences feel connected, included, and empowered to align with Majority Action values.
Participates in building Majority Action’s organizational culture by supporting the work, assisting in researching tools, systems and best practices to address staff needs, for example, developing and implementing staff engagement surveys in collaboration with COO.
Collaborate on preparation and distribution of reports and other written/virtual materials with the appropriate project owners
Manage schedules and organize meetings, conference calls and video conferences for the Executive Director and other senior staff as needed.
Coordinate with departments on projects to ensure tools and systems are in place within a specified timeframe.
A history of running an operations and supporting an executive in a virtual setting
Deep commitment to racial, economic, and climate justice demonstrating priority for racial equity in the development and execution of internal culture, strategies, and tactics
A background for analyzing challenges within an organization and crafting solutions
Track record of developing, cultivating, and leveraging relationships
A knack for simplifying complex organizational issues
Ability to drive work forward effectively and quickly in a rapid response moment
An ownership mentality where you are empowered to seek feedback, remove barriers, and implement new systems in collaboration with the COO
High school diploma and at least 3-5 years of work experience in a fast-paced, detail-oriented environment, or a bachelor’s degree and at least 2-3 years relevant experience.
Meticulous attention to detail and organizational abilities.
Excellent oral and written communication skills, and strong interpersonal skills
Demonstrates self-awareness, cultural competency and inclusivity with ability to work with colleagues and stakeholders across diverse cultures and backgrounds.
Strong research skills and executive scheduling
Ability to work independently, and successfully handle and prioritize diverse tasks simultaneously.
Interest in environmental advocacy, racial justice, and/or corporate accountability is preferred.
Proficiency in the use of Google Drive and exposure to MicroSoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other Windows based programs, as well as project management software such as Asana.
Familiarity with Slack, CRMs, basic accounting, preferred but not required.
Clear alignment with our mission around corporate accountability, with prior experience in corporate accountability campaigning and/or shareholder advocacy helpful, but not required
Compensation
$50,000.
Position includes generous benefits, including employer paid health coverage, a stipend for your home office every two years, among other benefits.
Majority Action is a 501(c)(3) nonprofit organization dedicated to empowering shareholders of all sizes to hold corporations and their leaders accountable to high standards of long-term value creation, corporate governance, and social responsibility.
Our campaigns expose harmful corporate governance and behavior, catalyze investor and public action, and confront the minority who make corporate abuses possible to defend the long-term financial, environmental, and social interests of the majority. Learn more at www.majorityaction.us.
Majority Action staff collectively believe that transformational change is possible, and that achieving such change requires tenacity, creativity, rigor, and collaboration. We strive to balance strategic pragmatism to advance campaigns with the courage to challenge ideas and systems that undermine sustainability, equity, and inclusion.
Our team values:
Integrity in our relationships
Asking hard questions, and adapting based on what we learn
Excellence in our work
Nimbleness and strategic flexibility in the face of challenge
Deep, equitable, and mutually beneficial partnerships
Working with awareness of and respect for our need