May 30, 2023

EXECUTIVE ASSISTANT, WORK FROM HOME

In order to empower our CEO/Visionary, we are looking to hire an Executive Assistant who will act as his or her able assistance. Proactive problem solvers with outstanding communication abilities and thorough attention to detail will be the best candidates for the position. The ability to carry out administrative tasks, give support, and work in a remote environment will come naturally to you.

EXECUTIVE ASSISTANT, WORK FROM HOME | visajobshq.com

To be successful in this role, you must have:

  • Experience and comfort with working remotely

  • Experience supporting a leader with a large number of direct reports

  • Experience in a dynamic, high-growth environment

  • Experience as an Executive Assistant supporting a CEO/Founder

  • A high degree of organizational ability with regard for deadlines

  • A proactive approach to problem-solving with strong decision-making skills

  • Comfortable with hard conversations

  • Professional level verbal and written communications skills

  • Experience with Zoom, Google Workspace, LinkedIn, Slack, and the ability to quickly and effectively learn other technologies is highly preferred

Your Key Responsibilities:

  • Act as the point of contact for CEO with all department leaders, employees, clients, board, and other external partners

  • Own CEO’s email, LinkedIn, and Social Media

  • Conduct complex calendar management

  • Plan coordination for Family and Personal Obligations

  • Coordinate communications, materials, and logistics for meetings, client coaching sessions, and events

  • Coordinate travel logistics for CEO and related parties

  • Plan and orchestrate work to ensure priorities are met, organizational goals are achieved, and best practices are upheld

  • Manage information flow in a timely and accurate manner

  • Assist with document completion via DocuSign

What Success Looks Like:

  • Commitments are met and CEO’s schedule is balanced to avoid over-booking (allowing for breaks)

  • Completely manages all emails

  • Ability to be assertive and offer guidance to keep objectives on track

  • Building strong, trusting relationships with CEO’s direct reports and clients and ongoing relationship management

  • Ability to take initiative and exhibit effective decision-making ability

Preferred Qualifications

  • 10 years of experience as an Executive Assistant supporting a CEO/Founder

  • Previous startup experience

  • Bachelor's Degree

Nice to have

  • EOS knowledge

  • Working knowledge of Quickbooks