May 22, 2022
As Executive Assistant/Chief of Staff you will support Voicemod’s CEO & COO in managing the company’s overall operations and delivering on the vision and objectives. You will work with the executives to handle the daily management of dynamic work-flows, including: relationship management, schedule oversight, internal team communications, planning & preparation for meetings, keeping track and follow-up on action items, heavy calendaring, and strategic projects. You will work closely with Voicemod's leadership team, and serve as their representative as needed. You will report to Voicemod's COO.
Be able to manage heavy calendaring and act as a gatekeeper, proactively prioritize & redirect commitments to help with time management
Develop an understanding of executives’ priorities and commitments to ensure the their productivity daily
Own and maintain organizational communications: company pages & updates, organizational charts & changes, meeting notes, etc
Proactively drafting and preparing presentations like Company AllHands, Quarterly Board updates, pulling in required input and facilitating the completion
Attending and preparing leadership meetings, taking notes, tracking & following up on action items, as well as logging decision
Assist in implementing and tracking initiatives/programs, setting up RACIs
Ability to work cross-functionally throughout the organization
Handle confidential information that requires discretion and care in deciding what is appropriate to share with whom for business purposes
Navigate internal and external communications and other requests in a way that aligns with Voicemod’s values
Coordinate meetings, ensuring upfront clarity on agenda, structure, goals and follow-up actions
Communicate priorities, activities, and results to the larger organization, while ensuring deliverables are met
Plan and execute team events and offsitesHave a strong pulse and feedback loop on organizational needs
Identify and take on ad-hoc projects, act as proactive project manager and producer
3+ years of supporting executive leaders in a chief of staff, program management or similar capacity
5+ years coordinating and project managing cross-company projects with multiple executive partners including budgeting, complex scheduling, travel, and content planning
Expertise in operational efficiency with the ability to build systems and tools designed to empower the team
Experience creating internal communications and executive-level presentations
Experience designing and implementing processes to keep everyone aligned and on track
Results/action oriented with project management skills
Detail oriented, driven, able to self organize and comfortable with ambiguity
An effective communicator, and a proactive team member
Resourceful and creative, Sense of initiative and drive to solve problems
Able to handle confidential information with discretion
Passionate about audio, gaming, technology or innovation
Calm, cool, and collected under pressure
Professional, responds with the highest level of integrity
Team oriented and collaborative, willingness to "pitch in" when needed and establish relationships throughout the organization
Professional proficiency in written and verbal English (comparable level to native speaker, C2)
Flexible working hours: Adapt your job to your lifestyle
Remote working: Decide if you want to work from home or from our office in Valencia — or both! All working equipment and peripherals will be provided by us
Holidays: 26 vacation days (23 + 24th & 31st of December and your birthday off!)
One week off in August for the entire company
Wellbeing: Paid sick leave as well as maternity/paternity leave, and healthcare insurance for employees residing in Spain
A competitive salary package plus performance bonus (up to 15%)
Remote stipend to compensate for work-from-home costs
Free English or Spanish lessons from beginner to advanced levels
A cool, gamer-oriented environment with like-minded people. Game nights are common around here!
Working at Voicemod means
👥 Putting people first
💪 Being brave
🗽 Showing ownership & accountability
🤝 Being honest & transparent
🎨 Being creative and having fun
🌟 Mastering our craft
About Voicemod
At Voicemod, we've made real-time voice changing a reality. Today, more than 20 million gamers and streamers are creating their sonic identities and turning regular gaming sessions into full-blown spectacles using our revolutionary audio tools.
On its mission to ensure that everybody can express themselves through sound, our team has grown to 100+ people from all corners of the globe. Working at Voicemod means collaborating with a distributed team of ambitious and experienced product managers, engineers, designers and marketers - many of which came from Facebook, Google, LinkedIn, Electronic Arts, ESL or Delivery Hero to join us on our quest to push the boundaries of how we interact with others online.
Everyone you’ll talk to at Voicemod will tell you one thing: we genuinely and deeply care about our people and our users. We’ve created a culture and products that we’re proud of and now we’re looking for someone with passion and drive to help us shape the future.