Jan 25, 2023
A part-time executive assistant is needed to work with us. In this position, you'll have the exceptional chance to collaborate closely with our CEO and make sure she's prepared for success every day. You'll anticipate our CEO's requirements, assisting her in prioritizing her tasks, managing her time effectively, and remaining focused. This role is a remote, part-time role averaging 12-16 hours per week. Must be available 8:30 am - 9:30 am PT Monday-Thursday and additional hours are flexible.
Salary: $30/hr-$35/hr.
• Help schedule meetings, calls, events, presentations, conferences, etc
• Organize inbox, prioritize emails, and respond when necessary
• Manage travel arrangements for meetings, events, and conferences
• Draft, review, and send communications on behalf of the CEO
• Anticipate and maintain our CEO’s workflow and proactively manage her day-to-day activities and priorities
• Fulfill miscellaneous administrative duties including expense reports and the occasional personal tasks
• 3+ years of related work experience as an Executive Assistant or Administrative Assistant
• Ability to handle administrative details independently, while exercising sound business judgment in keeping team members informed as necessary
• Proficient with Google Workspace, Slack, Notion, Zoom, Microsoft Teams, and Calendly
• Exceptional written, verbal, and interpersonal communication skills
• Understanding of proper business etiquette - conducting oneself in a professional and respectful manner
• Outstanding planning, time management, and organizational skills
• Deep experience with detailed domestic and international travel coordination
• Ability to practice a high degree of discretion
Who we are
• The Thistle team is a small, highly collaborative team that pulls together cross-functionally to reach our goals.
• We are confident that the most inclusive and diverse teams deliver the best results.
• We know that innovation requires execution, experimentation, novel ideas, and failure, so we're building a blame-less culture where everyone can contribute. And, while we know there are no perfect solutions, we're constantly working towards mastery and excellence.
• We help each other to do our best work by creating a high-trust team with space for autonomy & experimentation that proactively supports each other and shares knowledge openly.
How we work
• The future of work is our starting point, and we're excited to take advantage of this moment to transform the way we work.
• Thistle is a fully distributed team that's optimizing to work in a global environment. We're creating practices that enable us to do our best work from anywhere including great documentation, intentional community building, and agile business practices that respond to the changing world.
• We work 4 days a week to make time for everyone to put the LIFE back in work-life balance.
• We focus on results over hours, autonomy and enablement over controls, and growth and development over perfection to build engaged and empowered teams.