Mar 9, 2022
The Digital Operations Coordinator manages the completion of all the day-to-day tasks tied to the creation, review, delivery, archiving and revising/upleveling of digital assets across all programs. This includes, but is not limited to, scheduling, coordinating, tracking milestones, directing production and graphic design, supervising the QC process and the archiving and uploading of all deliverables/assets. This role coordinates efforts on the day-to-day within the team, cross-departmentally and with outside guest faculty and serves as the department project manager, responsible for maintaining all tasks and project plans in Asana. We are based in Amsterdam in the Netherlands, with our Digital Education division based in Oregon in the United States. We are accepting candidates globally and will consider those willing and able to work remotely, provided they meet the requirements of the position.
Roles and responsibilities:
Assists with the creation and delivery of digital assets, and set up of delivery platforms, including but not limited to any courses, programs, or events, always keeping JEDI in mind (Diversity, Equity, Diversity, Inclusion).
Works closely with Technical Producer, talent, other production resources/vendors and Digital Operations Director to reach goals and timelines of the department (OKRs).
Identifies, recruits and supervises any outside production resources (audio, video, video graphics, SFX and editing) required to deliver audio/video assets associated with digital programs, on budget, on time and in accordance with brand and organization guidelines (with Technical Producer), always keeping JEDI in mind (Justice, Equity, Diversity, Inclusion).
Helps maintain best practices set by the department for producing, archiving and delivering all digital content (emails, videos, audios, handouts, etc.).
Responsible for tracking timelines and the management of any relevant Asana projects, including regular progress reports.
Work at the level of the established SOPs, and support others to do the same.
Flag and identify any hurdles or blockers related to SOPs or OKRs, and works to alleviate those with the Director of Digital Operations.
Additional administrative support and coordination as required.
The Digital Operations Coordinator reports to the Digital Operations Director.
Must have requirements:
Is fluent in all relevant softwares and digital platforms (including but not limited to Hubspot, Asana, Thinkific, Circle, Typeform, G-Suite, or equivalent).
Minimum 3 years experience in a relevant field.
Experience with production.
Experience with graphic design.
Fluent English.
Compensation Package:
Annualized gross salary range offered: €47,840 - €76,544
Employee benefits vary by location
Since 2018, The Synthesis Institute has offered legal, safe, and evidence-based psychedelic wellness retreats near Amsterdam, guiding individuals and groups who want to experience psychedelics for integrative healing, personal growth, and spiritual exploration.
The different initiatives to decriminalize and regulate access to psychedelic psychotherapies, in conjunction with positive changes in public perception, all signal an important reappraisal of the therapeutic and spiritual potential of these powerful substances. A tide is turning—one in which practitioners of diverse backgrounds are coming together to synthesize a new way of working legally with psychedelics in the United States and around the world.
This has led to growing interest in our psychedelic retreats and trainings, and has created the need for us to expand our team.
Deeply rooted in a vision that everyone should have access to psychedelic care, Synthesis is pioneering a unique integration of clinical research, wisdom traditions, scientific findings, and contemplative practices. Our organization is a global leader in advancing research, building community, educating the public, and developing protocols to reduce risk, optimize benefits, and promote safe and legal access to psychedelics.
Synthesis operates uniquely as a for-profit stewardship entity in a complex regulatory and operating environment. The Synthesis Institute is based in Amsterdam in the Netherlands, with our Digital Education division based in Oregon in the United States. We are accepting candidates globally and will consider those willing and able to work remotely, provided they meet the requirements of the position.