Aug 12, 2022
In Italy, we employ approximately 90 people involved in fundamental research and service activities in the area of epigenetics and neurobiology. We share the Monterotondo Campus with the Italian National Research Council (CNR) Institute for Biochemistry and Cell Biology (IBBC). Together with a highly integrated team of 4 administrative officers, you will offer administrative support services to all staff in the Rome Unit with responsibilities that cover the following functions in consultation with local colleagues and the respective departments. Work requires independent judgment and initiative on assignments that are time-sensitive in nature. You will report to the Head of the Unit. We recruit internationally and successful candidates are offered visa exemptions. We will assist you throughout the visa process until relocation.
Your role
Unit Administration:
Travel organization, and travel reimbursements for all staff members (control cost allocation for local travel invoices, online trip management).
Assist with events logistics (bookings, payments, invoices follow-up).
Assist administrative team on their duties (deputy for purchase officer and invoice control officer).
Assist with the organization of compulsory medical visits for staff and liaison with the Laboratory physician for issues related to staff occupational health, and flu vaccination campaign.
Take over administrative tasks during absences to ensure business continuity.
Finance:
Reconciliations of the EMBL Rome Unit Credit Card.
Management of the Petty cash (control / reconciliation).
Assist with VAT exemptions certificates.
Purchasing:
Purchase of goods and services in SAP and delivery follow up.
Assist with import and export documentation.
Contract duration: 3 years
Grading: Commensurate, depending on experience and qualifications
Reference number: RM00107
Proven work experience as an Administrative Officer, Administrator or similar role.
Proven experience of being a self-starter - working independently.
Advanced English and good working knowledge of Italian are required.
Proficiency in word processing, office programs, accounting programs, database management.
Excellent organization skills and a problem-solving attitude.
Ability to successfully work in a small team whose success depends on highly integrated team work.
You might also have
Previous experience in a scientific or academic environment would be an advantage.
We are a small, friendly, international environment with an informal culture. We offer attractive conditions and benefits appropriate to an international research organization:
Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
Flexible working arrangements
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
Generous time off: 30 days annual leave per year, in addition to national & Rome bank holidays
Relocation package including installation grant (if applicable)
Contract duration: This position is a 3 year contract, renewable to a maximum of 9 years.
International applicants: We recruit internationally and successful candidates are offered visa exemptions. We will assist you throughout the visa process until relocation.
Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We actively encourage applications from all
genders and cultures, ethnic groups and all demographics.
Job location: This role is based in Monterotondo, near Rome, Italy. You will be required to relocate in the Rome area and you will receive a generous relocation package to support you.
How to apply: To apply please submit a cover letter and a CV in English through our online system
For questions or issues with the application process, please contact recruitment@embl.org